Every question on a registration form loses a few people who would otherwise have registered. Ask only for what you will use: to confirm the person, to run the event, to report on it, or to give exhibitors and sponsors what they paid for. This guide goes through the fields worth asking, the ones to drop and how to ask for consent.
The fields almost every event needs
- Full name, as it should appear on the badge
- Mobile number, for WhatsApp confirmations and reminders
- An email address for that person, never a shared office address
- Organisation and job title, for a professional event
- Attendee type or ticket, which decides the price, the badge and access
Questions that earn their place
Ask a question when somebody will act on the answer. Sector and company size help exhibitors judge a show, and dietary and accessibility needs help catering and the venue. Questions asked for a report, such as governorate or university, belong on the form only if someone will read the report. Show follow-up questions only when they apply, such as a company for professionals and a university for students. evenclo’s form builder has conditional logic, and the same rules run in the browser and on the server.
Questions to leave out
Leave out anything you could ask later or do not need: a postal address for a free event, a date of birth when age does not matter, a second phone number. Use a list instead of a free-text box wherever you can, because nobody can report on fifty spellings of one job title. A national ID number is sensitive, so ask for it only at events that must verify identity. If you need something from only some attendees, such as a passport number for a visa letter, ask those people after they register.
Consent, asked properly
Under Egypt’s Personal Data Protection Law (Law 151 of 2020), which becomes enforceable when its transition period ends on 31 October 2026, consent is given by a deliberate action. Use a separate unticked box for each purpose: the event itself, marketing, WhatsApp updates and sharing details with exhibitors. Dietary and accessibility needs are health data, which needs explicit written consent.
One form in two languages
In Egypt and the Gulf, offer the form in Arabic and English, with the page switching direction for Arabic. Let people type names in either script and accept Arabic digits in phone numbers. Test the form on a phone, where most people will fill it in. Show field labels in both languages in your exports, so staff reading an answer know what was asked.
Common questions
How many questions should an event registration form have?
As few as the event needs, usually six to ten for a professional event. Every question should have someone who will act on the answer.
Is a pre-ticked consent box allowed?
No. Under Egypt’s data protection law consent needs a deliberate action, so each purpose gets its own unticked box.
Should a registration form ask for a national ID?
Only when the event must verify identity. It is sensitive data, so limit who can see it.
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